About the Role

The Core UX & Mobile area works on the foundations of the experience for users across both mobile and web platforms, defining the core patterns and architecture to ensure consistency, quality, and scalability across the product.
This Senior Designer role involves taking ownership of this area, collaborating with multiple teams, and driving foundational experience decisions across the organization.
The tech stack includes Figma for craft and storing the design component library, Coda and GoogleDocs for the internal kitchen (processes, checklists, playbooks, etc.), Slack and Zoom for communication, FigJam for collaboration, Zeroheight for design documentation, and Amplitude, Usersvoice, Rally, and Maze for listening to users.
The team encourages testing anything that is thought to be valuable.

What You'll Be Doing

Fostering innovation and working closely with diverse teams to ensure an outstanding user experience.
Develop Information Architecture: Design and evolve the overall information architecture of the application, ensuring clarity, logical structure, and seamless navigation across the entire product ecosystem.
Build Cross-Platform Foundations: Work across both web and mobile platforms to create consistent, scalable experience patterns that adapt to the specifics of each platform while maintaining a unified product vision.
Establish Core Experience Patterns: Define reusable UX patterns and structural frameworks that serve as the foundation for other teams, enabling them to build features on top of a coherent and well-designed base.
Collaborate with the Design System Team: Partner closely with the design system to ensure scalability, consistency, and technical feasibility, so that solutions are reusable and easy for other designers and engineers to adopt.
Enable Scalable Product Evolution: Create a flexible experience framework that allows other teams to layer their solutions efficiently, supporting long-term product growth without fragmenting the user experience.
End-to-end Process: Independently manage full design cycles, from research through to implementation, demonstrating a solid understanding of user needs, business goals, and technical constraints.
Design Execution: Craft user journeys aligned with product behavior, user needs, and workflows, using prototyping, Design Systems components, and meaningful data to validate both physical and digital interactions.
Research: Plan and conduct qualitative and quantitative research to gather insights and refine design hypotheses, iterating designs based on user feedback and research findings to continuously improve the product experience and validate design solutions.
Design System: Collaborate with the design system team and developers to implement improvements and identify potential issues in components and the contribution process.
Collaboration: Proactively communicate changes, project progress, updates, project notes, and strategic thoughts to managers, key stakeholders, and peers, ensuring visual and functional consistency across all products.
Advocacy: Promote design principles and user-centered design philosophy across the organization.
Usability and accessibility: Champion usability and accessibility principles to create intuitive and accessible user experiences, refining user journeys and interactions to simplify complex workflows and enhance user satisfaction.

What You'll Bring

5+ years of relevant experience in interaction design, visual design, information architecture, and Design Systems.

Proven track record in designing sophisticated software products that prioritize intuitive user experiences.

Deep understanding of design principles, typography, color theory, and accessibility standards.

Understanding of user psychology and human-centered design principles.

Proficiency in design tools such as Figma, Framer, and Adobe Creative Suite, and a strong understanding of front-end and AI technologies.

Demonstrated ability to deeply understand user needs through integrating user research into the design process, utilizing both qualitative and quantitative research to drive informed design decisions.

Excellent verbal and written communication skills (B2 in English), with the ability to articulate complex design concepts clearly to diverse audiences.

Ability to work collaboratively in a team environment and influence cross-functional teams without direct authority.

Strong analytical and problem-solving skills, with a proactive approach to identifying and resolving design issues.

Nice to Have

Experience in document lifecycle management software.

Compensation & Benefits

A competitive salary.
If you are located in Poland, the salary range is 222000 to 334000 PLN annually.
An honest, open culture that emphasizes feedback and promotes professional and personal development.
An opportunity to work from anywhere, with a team distributed worldwide from Lisbon to Manila, and from Florida to California.
6 self care days.

About PandaDoc

PandaDoc empowers more than 67,000 growing organizations to thrive by taking the work out of document workflow.
PandaDoc provides an all-in-one document workflow automation platform that helps scaling teams accelerate the ability to create, manage, and sign digital including proposals, quotes, contracts, and more.
The company is known for work-life balance, kind co-workers, and creative virtual team-bonding events.
The team is distributed globally and upholds values of integrity and transparency.

About the Role

The Core UX & Mobile area works on the foundations of the experience for users across both mobile and web platforms, defining the core patterns and architecture to ensure consistency, quality, and scalability across the product.

This Senior Designer role involves taking ownership of this area, collaborating with multiple teams, and driving foundational experience decisions across the organization.

The tech stack includes Figma for craft and storing the design component library, Coda and GoogleDocs for the internal kitchen (processes, checklists, playbooks, etc.), Slack and Zoom for communication, FigJam for collaboration, Zeroheight for design documentation, and Amplitude, Usersvoice, Rally, and Maze for listening to users.

The team encourages testing anything that is thought to be valuable.

What You'll Be Doing

Fostering innovation and working closely with diverse teams to ensure an outstanding user experience.

Develop Information Architecture: Design and evolve the overall information architecture of the application, ensuring clarity, logical structure, and seamless navigation across the entire product ecosystem.

Build Cross-Platform Foundations: Work across both web and mobile platforms to create consistent, scalable experience patterns that adapt to the specifics of each platform while maintaining a unified product vision.

Establish Core Experience Patterns: Define reusable UX patterns and structural frameworks that serve as the foundation for other teams, enabling them to build features on top of a coherent and well-designed base.

Collaborate with the Design System Team: Partner closely with the design system to ensure scalability, consistency, and technical feasibility, so that solutions are reusable and easy for other designers and engineers to adopt.

Enable Scalable Product Evolution: Create a flexible experience framework that allows other teams to layer their solutions efficiently, supporting long-term product growth without fragmenting the user experience.

End-to-end Process: Independently manage full design cycles, from research through to implementation, demonstrating a solid understanding of user needs, business goals, and technical constraints.

Design Execution: Craft user journeys aligned with product behavior, user needs, and workflows, using prototyping, Design Systems components, and meaningful data to validate both physical and digital interactions.

Research: Plan and conduct qualitative and quantitative research to gather insights and refine design hypotheses, iterating designs based on user feedback and research findings to continuously improve the product experience and validate design solutions.

Design System: Collaborate with the design system team and developers to implement improvements and identify potential issues in components and the contribution process.

Collaboration: Proactively communicate changes, project progress, updates, project notes, and strategic thoughts to managers, key stakeholders, and peers, ensuring visual and functional consistency across all products.

Advocacy: Promote design principles and user-centered design philosophy across the organization.

Usability and accessibility: Champion usability and accessibility principles to create intuitive and accessible user experiences, refining user journeys and interactions to simplify complex workflows and enhance user satisfaction.